BOARD OF DIRECTORS MEETING
MINUTES: NOVEMBER 19, 2006
Lamplighter Restaurant in
9:00AM.
Board Members Present:
Joan Blankenship President
Sid Ryan Vice-president
Pam Bryant Secretary/Treasurer
Paul Thomson Youth Director
Robert Blankenship Conservation
Steve Woodroof Region 2 Director
Bo Copely Region 3 Director
Dwayne Linkous Region 4 Director
Mike Bryant Region 5 Director
John Terry Region 6 Director
Jim Geiser for Region 7 Director
John Britton Region 1 & 9 Director
Ed Clayton Region 10 Director
Joan Blankenship, president, called
the meeting to order at 9:00AM. She
opened by discussing the Mid-Atlantic in
Minutes from the last meeting were accepted as read; motion by John Britton and second by Steve Woodroof.
Treasurers report was accepted as read; motion by Bo Copley and second by John Britton.
Old Business:
Magazine:
- Hook Set magazine is our official publication for the Virginia BASS Federation Nation. Copies handed out to each board member.
- Each region is expected to write a report and help sell ads. The deadline for submitting articles for our second issue will be posted on the website. Each region is to send info on 3-4 advertisers and Joan will contact. Also, region directors to take Hook Set to their region meeting and hand out to save on postage.
2007 Calendar:
- Federation Championship Ivan Morris Jan. 17-19,
2007, Lake Neely
- Casting Kids and Junior World Championship Joan
will help w/Casting Kids Jan. 18-19, 2007,
- Bassarama A booth costs $450 and we will not be able to run Casting Kids. Joan suggested we change to the OCHS Boat and Sports Show on March 3-4, 2007. Becky Gore stated there were 70+ vendors last year. Admission is $5, but vendors are free. A two day ticket can be purchased.
- Board meetings need to be moved to different regions
and each region would sponsor.
January 28 board meeting to be held at Shoneys in
- February 16-18, 2007 B.A.S.S. Junior World Championship
- February 23-25,2007 Bassmaster Classic, Lay Lake,
- OCHS Sports Show March 3-4, 2007 in
- Make the March board meeting on the 3rd after the OCHS Boat & Sports Show
- March 10 Icebreaker Benefit on
- April charity tournament for Neiman Pick V-foundation
Region 10 host changed to Aug. 4th at
- Mr. BASS 2007 April 21 22, 2007 (Hosted by Region
10)
- May 19-20, 2007 Chapter Team I
- June 1-3, 2007 Free fishing events for all youth and casting kids
- June 23-24, 2007 Chapter Team II
- August 11, 2007 His & Hers tournament at
- August 12, 2007 Board meeting and plan 2008 calendar Region 7 place TBA in South Hill
- Sept. 2007 Eastern Mid-Atlantic Date TBA
- October 20-21, 2007 Fall Classic
- October Childrens Miracle Network
- November 18, 2007 Board meeting in
- Youth Tentative Dates 6 events instead of 4 and youth can choose which to fish
April 28-29; May 5-6; June 16-17; July 21-22; Aug. 18-19; and Sept 15-16
Youth:
- Paul Thomson, Director, introduced Jim Sutton, Dave Black & Bruce Ring as youth team. They worked to make rules simple for the youth. They will see what works and what does not this year and make changes where needed.
- Youth new name is Future Federation Nation Bass Anglers
- New rule: each chapter shall do one project in the following areas: conservation, community and casting kids
- Youth clubs must keep records of tournaments and submit to the youth board and that is how they qualify for the Junior State Qualifier
- New rules and point system to be released first of 2007
- All youth to provide birth certificates to confirm age limits
- Changes and youth by-laws voted on. Mike Bryant made motion and Dwayne Linous seconded. All approved
- Parent suggestions to fish on Sundays with practice on Saturday to prevent traveling on Friday for working parents and youth
- Youth can choose which tournaments to fish and try to keep travel time under four hours
- Youth to host the Mid-Atlantic Invitational on July
14-15 on
- June 2, 2007 Region 5 youth day and casting kids
- June 2, 2007 Region 1 hosted by Locust Shade
- June 2, 2007 Region 3 at Pocahontas State Park
- June 9, 2007
Casting Kids:
- Bert Seymour, new coordinator
- Instructions and contestant form sent to each director by email
- All events MUST be sent through Bert Seymour and forwarded to B.A.S.S.
- Club must be member of state in order to conduct Casting Kids events
- State Casting Kids Final before October 15, 2007 - TBA2007 Tournament Payout:
- Several regions wants a longer payout
- Regions to vote for 1 for every 16 people or 1 for every 10 people
- Region 7 gave us a new payout matrix
- Voted for region 7 matrix 6 approved; 2 no and 1 abstain
- Payout matrix will be given with tournament rules at meeting prior to tournament
- Another suggestion is to get a sponsor to donate funds to the tournaments and make payout larger and use the sponsor name on the tournament
Sponsors:
- Both the Mercury contract and the Lowrance contracts have been signed and products have been received. Motor Guide and Lowrance have provided product for the state team. There is still Mercury Oil that can be purchased for half price before the end of this year. Lowrance contract- they have stopped making the 332 and their new product will not be available until 2007. We have a credit certificate which Joan will try to use to purchase items for next year or ask if we can use in 2007. We can raffle our trolling motor at the Team Championship in 2007.
- Dave Holloway from Skeeter has not received packet from Joan. She had mailed two times long ago and she will call Dave to discuss with him. Joan will send again in 2007 with pictures and our new Hook-Set.
Conservation 2007
- Anglers Conservation Team (ACT) this is a network of leisure anglers who volunteer to work with BASS conservation and the BASS Federation Nation to protect and enhance fisheries and aquatic habitats. The overall goal is to supplement the capability of the BASS Federation Nation programs. For more details contact the conservation director Robert Blankenship
- Robert has become involved with
- FOCL wants to print brochures for $500 and distribute
in 2007 to get help to clean up debris on
- Vote to pay half of brochures if our logo is on the front and we will wait until January after we receive $1000 from B.A.S.S. for conservation. John Britton made motion and Mike Bryant seconded. Vote carried with seven in favor. Print enough to give all of our members.
- Grants available for conservation let Robert know if need arises in your area
Legal Issues:
- The by-laws revisions by Steve Woodroof and Mike Bryant are to be discussed and voted upon.
- Motion to accept changes by John Britton and second by John Terry. All approved
- Section 7-2.4 chapter in good standing Can members return to B.A.S.S. and be able to fish state events in 2007? Yes. Allowed due to split of federation in 2006.
- The accountants Mallard & Mallard reviewed the IRS non-profit status.
- 10,000 Raffle tickets were disbursed to all board members for the custom engraved Remington 1100G-3. Drawing held October 15, 2006 and given to Ivory Stockton in Region 5
- Partner with organizations in order to improve access to lakes
New Business:
BASS Federation Nation:
- All rosters and dues must be paid by 12/31/06 to B.A.S.S. online and to the state by 12/31/06.
Tournament Director:
- Jeff Franklin, new Tournament Director Jeff not available today. He will become new tournament director and possibly Tim McCoy as asst. director if he accepts. John Britton made motion and Mike Bryant second. Vote all approved.
2007 Budget:
- Raising money Some regions use advertisers to link to website or help sponsor payout of tournaments. All regions need to work to help the state get sponsors and advertisers
- Per members if we link Bass Pro to our website and our members use the link the state gets a rebate from Bass Pro for purchases
- Budget to be presented at January board meeting. Youth, conservation and regions to get items for budget to Pam Bryant by the end of the year.
Region Reports:
- Region 1 and 9: John Britton- has met with region 1 and 9. Region meeting will be the 1st Wednesday of the month. Most clubs are fishing both BASS and TBF. He has a tentative schedule for tournaments for 2007.
- Region 2: Steve Woodroof- Region tournaments set for
lst Sunday of each month. Check the
website at Reg2.va.us. There was a
great show at
- Region 3: Bo Copely talking to all clubs that paid BASS dues. Holding a meeting in three weeks to talk to clubs and give them the deadlines for rosters and dues.
- Region 4: Dwayne Linkous- Really good year. Started the year with a great sponsor. The region did not have to use their funds to conduct tournaments. They paid back 90%. Region 4 raised money for Neiman Pick and Relay for Life. They have recently gotten another sponsor to help with tournaments. Holding meetings to try to get clubs back to B.A.S.S. Suggestion to add our web address to more things and publicize our state.
- Region 5: Mike Bryant- Region 5 had a very good year. This region had split down the middle with 8 clubs staying with B.A.S.S. and 8 fishing with TBF. Their youth day started four years ago with 10 youth and this year there were 61 at the youth event. They have been approached to partner with some organizations for 2007. Region 5 is starting a youth club in 2007. Also, they have voted in two new clubs. Another club being formed.
- Region 6: John Terry A good year. John will have two new clubs join BASS. He introduced their new youth director, Andy Gall. They also have two new youth clubs starting in 2007.
- Region 7: Ivan Morris not present; Jim Geiser filled in- Region 7 had a good year. They were very pleased all went well at the state level. Region still split. Two members of region 7 on state team; Ivan Morris the winner and Craig Owens. Joan suggested we get Craig involved in helping at the state events and running our raffles.
- Region 10: Ed
Clayton stated region still fishing BASS and TBF. He likes the state payback with larger
amounts to lst and 2nd place.
They have a really strong youth group. They have an Open tournament scheduled
for April 7, 2007, at
- Sid Ryan, Vice-president: Hook Set deadline will be determined and guidelines to follow. We received new quotes from printing companies for our magazine. Mentioned our webmaster will renegotiate in January. Raffle for next year to be determined at a later date.
- Paul Thomson Youth:
The last two youth tournaments they had to make a couple of
changes. Some of our board members
helped. The OCHS color guard came
to the state championship and performed the pledge of allegiance. Steven Carr and Jesse Lineberry will go
to the JWC championship in
Turn mileage into Pam Bryant for reimbursement.
Joan is working on sponsors for 2007. Still writing thank you notes. Bits and pieces are what made this year successful. We have done a phenomenal job this year with the help of a great board of directors. Sid Ryan asked about the federation nation award.
Mike Bryant, Region 5 Director, wanted to remind everyone that the ads on our trailer will expire 1/31/07. Please have everyone send their check and logos to Mike to put on the trailer. The rates for the ads are in the Hook-Set and on our website.
John Britton made a motion to adjourn and Bo Copley seconded at 3:00PM.
The next board meeting will be
held in