BOARD OF DIRECTORS MEETING
MINUTES: AUGUST 6, 2006
Brian’s Restaurant in
9:00AM.
Board Members Present:
Joan Blankenship President
Sid Ryan Vice-president
Pam Bryant Secretary/Treasurer
Paul Thomson Youth Director
Steve Woodroof Region 2 Director
Bo Copely Region 3 Director
Mike Bryant Region 5 Director
John Terry Region 6 Director
Jim Geiser for Region 7 Director
John Britton Region 1 & 9 Director
Ed Clayton Region 10 Director
Joan Blankenship, president, introduced Paul Thomson as our new youth director.
John Britton was presented with a plaque in recognition for his years of service with the youth program.
Minutes from the last meeting were accepted as read.
Treasurer’s report was accepted as read.
Old Business:
Youth:
- Claytor Lake Youth Tournament next Saturday, August 12, 2006.
- Paul Thomson announced the number of boat captains. Ed Clayton, region 10, and Steve Woodroof, region 2, did not know of captains and should be kept in the loop. Volunteers were still needed for the Friday practice.
- Pairing meeting to be held Friday night at 6:00PM.
- Youth championship tournament originally set for 9/30 and 10/1/06, at Aquia Creek. Paul Thomson and Becky Gore and John Britton want to keep the original date. Too late to change.
- Host hotel will be the Ramada Inn in Triangle, VA.
- Top 2 senior & top 2 junior anglers from each
tournament will go to the Virginia JWC event and then one senior and one
junior angler will advance to the Junior World Championship to be held in
- Before November board meeting Paul Thomson wants to hold a workshop and make all the plans for 2007.
Magazine:
- “Hook Set” magazine is being created as the official publication for the Virginia BASS Federation Nation. Sid Ryan is coordinating production of the premier edition. Sid Ryan has purchased Publisher to use for the magazine.
- Each region is expected to write a report and help sell ads. The deadline for submitting articles is August 1, 2006. Each region is to send info on 3-4 advertisers and Joan will contact. Sid has only received articles from 2 people and everyone needs to get to him ASAP.
- Joan wanted three price quotes for printing. Our new region 3 director, Bo Copely, now works for Kinkos and can get a great price for printing.
Mr. BASS 2007:
- Will be hosted by region 10. Chris Lucas has reserved
Six Man for 2007:
- Six-Man dates cannot be finalized until October, 2006, pending permits from the Army Corps of Engineers. B.A.S.S. has scheduled a couple of tournaments in May but not the week we had considered other than June.
Sponsors:
- Both the Mercury contract and the Lowrance contracts have been signed and products have been received. Motor Guide and Lowrance have provided product for the state team. For information about the Lowrance contract please contact Joan Blankenship at 276-957-3444 or by e-mail.
- We are waiting for the Skeeter Program contract to come back. Dave Holloway from Skeeter has not received packet from Joan. She had mailed long ago and she will call Dave to discuss with him. Triton Alliance agreement has been received but we are still waiting for a reply from Skeeter.
Legal Issues:
- The by-laws revisions by Steve Woodroof and Mike Bryant are still in the works. Also, the payout scale for 2007 will be tabled until the November meeting. Email any suggestions for changes to the by-laws to Mike or Steve.
- The accountants Mallard & Mallard reviewed the IRS non-profit status.
- 10,000 Raffle tickets were disbursed to all board members for the custom engraved Remington 1100G-3.
- Funds to be turned in by September 20, 2006 and the remainder at the Fall Classic, October 15, 2006. The drawing will be at the Fall Classic.
New Business:
BASS Federation Nation:
- B.A.S.S. had a presidents meeting July 28-30, 2006, in
- 2007 new tournament – BASS Club World Championship: Must qualify as a club and be on the state and national roster by 11/1/06. Each club can send a team of six w/one alternate. The state can send up to six – six man teams. Cost $125 per person.
- It will be held on May 23-26, 2007, on
- Little time to qualify for the first year – motion by John Britton to qualify the clubs by the team championships the first year. Tabled to November meeting. Take back to clubs to discuss.
- Club must have 12 members and be in good standing with B.A.S.S.
- Citgo Bassmaster Classic will take place February timeframe. The JWC takes place the week preceding the Bassmaster Classic.
- JWC entry forms due January 15 each year and president must send a letter of intent to participate.
- All states must conduct a Casting Kids Championship by October 15 each year.
Conservation 2007
- In January 2007, each state will receive $1,000 to be used for habitat conservation projects in your state.
- In January 2007, BFN will be launching the new, very generous Scholarship program. An official announcement with details will be coming from BASS in September.
- Anglers Conservation Team (ACT) This is a network of leisure anglers who volunteer to work with BASS conservation and the BASS Federation Nation to protect and enhance fisheries and aquatic habitats. The overall goal is to supplement the capability of the BASS Federation Nation programs. For more details contact the conservation director Robert Blankenship or go to Bassmaster.com.
- Awards opportunity – community service programs must be in place by November 1, 2006.
- Becky Gore’s club OCHS won the previous award. They documented each event and meeting month by month with pictures and documentation in a scrapbook format. The scrapbook was worked on at each meeting for that month. Also, you need a brochure to promote the youth and conservation.
- The state can also qualify adult clubs by using the same format. Sid Ryan discussed how the state youth won the Lowrance award in the past and other awards. Abby Ryan keeps a scrapbook of the state and breaks it into different areas of the state.
Fall Classic 2006:
- October 14-15, 2006 State Park at
- Entry form due by October 1, 2006. Motion by Mike Bryant and second by Steve Woodroof to change entry form to show club name instead of social security number.
- Winners will sign a W-9 form before receiving their check.
- Pairing meeting at the visitor center at 5:00PM. All teams must be present.
- Weigh-in will be at the beach area of the State Park.
Miscellaneous:
- The board members donated their mileage for this meeting. We should start paying mileage at the next board meeting in November.
- Nomination of officers: Mike Bryant made motion to keep officers
the same for another year and
Region Reports:
- Paul Thomson, youth director, thanked board for the position. Paul wants to keep communication with all club members and the board of directors. He is waiving all motel and mileage reimbursement related to the youth until December 2007. Anyone interested in starting a youth club contact Paul and he will help with set-up. We need to start recruiting in elementary and middle school. Paul volunteered the youth to help with any state events, like set-up and take down stage, etc. Send all rosters, dues, entry forms and fees to Pam Bryant, state secretary/treasurer. The next youth tournament will be held at Aquia Creek on September 16, 2006, and the deadline for entry is August 20, 2006.
- Region 1 and 9: John Britton- has met with region 1 and 9. Region 1 is not showing up for meetings, but region 9 is present. Their first tournament will be September 17, 2006, at Leesylvania. He is going to schedule an open tournament in October and November. Region meeting will be the 1st Wednesday in October.
- Region 2: Steve Woodroof- Steve purchased 30 weigh-in
bags for the state federation nation. The bags were from Duncanbags.com. They also sell rod bags that hold 10
rods. Steve still wants to get some mesh bags to use at the weigh-in. Becky Gore and Sid Ryan will check to
see if they can get the mesh bags.
Habervision contacted Steve about orders for sunglasses. BASS is coming back to
- Region 3: Bo Copely is the new director. He will call an emergency meeting as soon as possible for the three clubs. Pam Bryant will get contact information for Bo.
- Region 4: Dwayne Linkous- not present.
- Region 5: Mike Bryant- Region 5 had four clubs donate $20 each toward the weigh-in bags. Mike is working on the scales and stage to get ready for the Fall Classic. We are putting Plexiglas around the scales to eliminate the wind. He is working on starting a youth club in 2007. Coke has agreed to donate water for our state team in September. Mike gave Paul Thomson the youth scales and tub to be used for future tournaments.
- Region 6: John Terry – John will have a new club join BASS due to a split of members. Also, region 6 has weigh-in bags they are donating to the youth. John Britton, of region 9 will also give the youth bags.
- Region 7: Ivan Morris
not present; Jim Geiser filled in- Region 7 last region tournament will be
September 9, 2006, on the
- Region 10: Ed Clayton was nominated director by his region. They have a new club Powell Valley Bass Club. Ed asked about refunding entry fees in state tournaments if member could not fish. Any club can substitute the member as long as they are member of the B.A.S.S.
- Sid Ryan, Vice-president: Hook Set deadline was August 1, 2006. He has only received articles from two people. Please send articles ASAP. Try to send new things for articles (looking into the future) and not old news. Bo Copely, now with Kinko’s will get us discount price for magazine.
- Region 2 Steve Woodroof and Region 5 Mike Bryant gave a suggestion from their regions to have a boater and non-boater category for our team championship tournament. The top four boaters and top four non-boaters could go on to state. Possibly pay 15 places to boater and 15 places to non-boater. This would eliminate the complaining of non-boaters who did not get to fish the area they wanted or the front of the boat. These are just suggestions that came from the clubs in the regions and can be discussed at the November meeting when making changes to the by-laws.
John Britton made a motion to adjourn and Steve Woodroof seconded at 1:30PM.
A state team meeting was held immediately following. the meeting.
The next board meeting will be
held in