BOARD OF DIRECTORS MEETING

MINUTES:  AUGUST 10, 2008

 

Board Members Present:

               

Pam Bryant                          Secretary/Treasurer

Jeff Franklin                         Tournament Director

Steve Woodroof                  Region 2 Director

Bo Copley                             Region 3 Director

Bill Winemiller                      Region 4 Director

Mike Bryant                         Region 5 Director

Chris Merritt                         Region 6 Director

Ivan Morris                           Region 7 Director

Ed Clayton                           Region 10 Director

 

Excused:               Joan Blankenship, President

Absent:                  Scott Taylor, Region 9 Director

 

Sid Ryan, vice-president, called the meeting to order at Clarksville, VA, at 9:05AM. 

 

Minutes from the last meeting were approved as read; motion by Mike Bryant and second by Ivan Morris. 

 

Treasurer’s Report was approved unanimously motion by Ed Clayton, Region 10 and second by Mike Bryant, region 5,  w/correction of double state team expense.

 

Old Business:

  • Junior World Mid-Atlantic – State Team winner for Virginia will take the youth state winners fishing on Saturday.

 

  • Drive the Nation – Membership increase until 10/31/08 for Toyota Tundra.  The state has decided to waive state dues for any new members for the remainder of 2008. 

 

  • Fall Classic – Sid asked for a buy-in for the Fall Classic. Discussed a buy- in to complete each region for 10 teams.  Motion by Ivan Morris, Region 7, and second by Mike Bryant, Region 5, for 90 boat field and buy-in to total.  Put to vote:  approved unanimously.

 

  • HookSet –Need region updates more promptly for each issue of the magazine.  Some members want the newsletter mailed to their home.  Randy Hinman has some new quotes for printing and mailing.  Randy volunteered to take over and get sponsorships to pay for the magazine.  He plans to design a guideline for the regions that do not like to write articles.  BASS requires the newsletter and so does Lowrance.  Mike Bryant made motion and second by Chris Merritt to take a vote to the clubs to look at alternatives that will help pay for and guarantee magazine each quarter.  Table vote for November.   Motion by Jeff Franklin and second by Ivan Morris; all in favor w/approval from president.

 

  • Alliance and boat sponsors: Skeeter is a national sponsors for BASS.  Joan is asking for boat proposals for 2009.

 

New  Business:

  • 2009 Calendar – Lake Anna open in March to help raise money.  Regions could donate one open tournament each year to the state fund or youth.  Discussed whether to leave the open for one more year at Lake Anna and try to grow the region.  Region 3 will help w/open.  Motion by Ed Clayton, Region 10, to move the open to Buggs and or Gaston and second by Steve Woodroof, Region 2.  Vote:  2 yes; 3 no; 4 yes; 5 yes, 6 abstain, 7 yes, 10 yes; tournament director abstain. 

 

  • Team Championship in May same as this past year on Buggs Island.  Ivan Morris, Region 7, made a motion and second by Chris Merritt, Region 6.  All approved. 

 

  • Look at centralizing the Fall Classic. Calendar approved pending ramps. 

 

  • 2009 president nomination:  Mike Bryant, Region 5, nominated Joan Blankenship and second by Ivan Morris, Region 7, all in favor. 

 

Region Reports:

  • Tournament Director – Reminder blast off:  Lights on, kill switch, and life jackets; otherwise they will be sent to the back.  New rule at Buggs; there is one bridge at Rudd’s w/4 - 5mph no wake zone.  You have to kick your boat out of gear or use trolling motor.  You can get a ticket.

 

  • Region 2 – Open tournament for state youth raised $400.  It will be used to help pay for gas at the BFN VA JSC at Smith Mountain Lake.  Also, Region 2 is getting ready for the Children’s Miracle Network in October at the Parkway Marina on October 5, 2008.

 

  • Region 3 – Bo Copley may have to take a short leave of absence this fall, but the other members in his region will help as needed.  Randy Hinman gave everyone a handout that tells about website design.  He asked that the directors take to clubs.

 

  • Region 4 – No report.  They asked for a list of responsibilities for the upcoming Fall Classic.

 

  • Region 5 – Going good this year and growing the region w/new clubs.  Mike has filled in as youth director and likes doing the youth program. All youth are invited to SML state park for the JSC.

 

  • Region 6 – Members have made a decision and want to join in and get involved.  They are working to increase participation in tournaments and recruit more new clubs.  They had a youth day not as big as last year w/25-30 kids.  Region 6 has individual tournaments and not teams. 

 

  • Region 7 – Ivan told they had over 100 kids on Saturday and 50 on Sunday in June and over 50 youth attended the first weekend of August event.  They had  DGIF to shock the fish and show.  They have four events per year in region 7.  They got a live release boat this year. Checkered Flag Toyota sponsors their region.  They now have two Toyota trucks.  The region has been down in participation this year like everyone else. They have 100% payback.

 

  • Region 10 -  Rocking along and they have finished the tournament year.  Centralizing tournaments will make region 10 happy. 

 

  • Steve Woodroof, region 2, thinks we should cut the goody bags and just do the raffle at our state tournaments.  Directors will vote at the November meeting after taking a vote from the clubs.   Mike Bryant, region 5, thinks the goodie bags should stay as normal.  Another option is to have a 50/50 for 3 days and draw on the final day at the weigh-in.  Mike Bryant, region  5, made a motion to add the 50/50 at CMN and Ivan Morris, region 7, second.  All in favor and no opposed.

 

  • Motion to adjourn by Mike Bryant, region 5, and second by Bo Copley, region 3, at 1:15PM.
  • Our next board meeting has been changed to December 7, 2008, at the Lamplighter Restaurant in Clarksville, VA.